Document transmittal

Document transmittal is one of Demiton's published registers for Australian civil construction. Transmittals recording which documents went to whom, and when. Demiton keeps it current from the systems a contractor already runs and publishes the record's shape as a versioned JSON Schema, so the same question works whichever system produced the record.

Part of Documents in the register catalog.

Register ID

document_transmittalUse this name to ask for the register. The API calls it a shelf ID.

Status

PlannedDefined ahead of the connector that will fill it.

Data

OrganisationPrivate to each organisation's own workspace.

Version

v1 (1.0.3)Current version.

Download JSON SchemaSee an example record

Standards

This register's contract was designed against these standards and laws. Holding these records does not by itself certify compliance.

• ISO 19650Organization and digitization of information about buildings and civil engineering works, including BIM - Information management using BIM - Part 1: Concepts and principlesAustralia · 2019 · public summary
• ISO 19650Information management using BIM - Part 2: Delivery phase of the assetsAustralia · 2019 · public summary
• Privacy Act 1988Privacy Act 1988 - Australian Privacy PrinciplesAustralia · compilation current at 2026-09 · clause APPs 1-13 · public summary
• ISO 19650European adoptions of ISO 19650-1/-2 (CEN)European Union · 2018 · public summary
• GDPRGeneral Data Protection RegulationEuropean Union · 2016/679 · public summary
• ISO 19650Information management using building information modelling - Part 1: Concepts and principlesInternational · 2018 · public summary
• ISO 19650Information management using building information modelling - Part 2: Delivery phase of the assetsInternational · 2018 · public summary
• Privacy Act 2020 (NZ)Privacy Act 2020 - Information Privacy PrinciplesNew Zealand · 2020 No 31 · clause IPPs 1-13 · public summary
• ISO 19650UK adoptions of ISO 19650-1/-2 (UK BIM Framework, now IMI Framework)United Kingdom · 2018 · public summary
• ISO 19650UK National Annex to BS EN ISO 19650-2 (status and revision codes)United Kingdom · 2021 · clause NA.4.2 / Table NA.2; NA.4.3 (reported by third party) · paywalled, from a secondary description
• UK GDPRUK General Data Protection Regulation with Data Protection Act 2018United Kingdom · UK GDPR (retained) + DPA 2018 · public summary

Connectors

Connected today

Demiton keeps this register current from these systems now.

No system fills this register yet.

On the roadmap

Systems in the planned connector rollout that can fill this register. Partial means the system holds only some of its fields.

None planned yet.

Fields

20 fields: 6 required, 14 optional.

Required

Every record carries these fields.

numberText

The transmittal number.

Example: TRN-0021

statusText

Whether it is outstanding, responded or closed.

Example: outstanding

projectText

The project the transmittal is on.

Example: BWG-2025-001

sent_atDate and timeISO 8601, with time zone

When the transmittal was issued.

Example: 2026-06-20T09:15:00

subjectText

What the transmittal is.

Example: Issue for Construction - Pavement Design Drawings Rev C

external_idText

The source system's own id for the transmittal.

Example: SP-TRN-2201

Optional

Present when the source system records them.

threadText

The correspondence thread it belongs to.

revisionWhole number

The submittal revision.

documentsList

The documents transmitted, each with number and revision.

from_partyText

Who sent the transmittal.

Example: Bridgeworks Group Pty Ltd

to_partiesList

Who received it, with the distribution type.

in_reply_toText

The transmittal this one answers.

confidentialTrue or false

Whether the transmittal is confidential.

response_dueDateYYYY-MM-DD

When a response is due.

Example: 2026-07-04

approval_statusText

The approval state of the transmittal.

reason_for_issueText

Why the documents were issued.

response_requiredTrue or false

Whether a response is owed.

Example: true

correspondence_typeText

The kind of correspondence, e.g. transmittal or submittal.

Example: transmittal

specification_sectionText

The specification section the documents address.

responsible_contractorText

The contractor responsible for the submission.

Example record

A sample from Bridgeworks Group, Demiton's demonstration company. The values are illustrative; the shape is exactly what the contract describes.

document_transmittal.example.json

{
  "correspondence_type": "transmittal",
  "documents": [
    {
      "number": "BWG-001-CIV-201",
      "revision": "C"
    }
  ],
  "external_id": "SP-TRN-2201",
  "from_party": "Bridgeworks Group Pty Ltd",
  "number": "TRN-0021",
  "project": "BWG-2025-001",
  "response_due": "2026-07-04",
  "response_required": true,
  "sent_at": "2026-06-20T09:15:00",
  "source_system": "SHAREPOINT",
  "status": "outstanding",
  "subject": "Issue for Construction - Pavement Design Drawings Rev C",
  "to_parties": [
    {
      "name": "Central Highlands Regional Council",
      "type": "for_approval"
    }
  ]
}

Use this contract

The contract is a standard JSON Schema (draft 2020-12) document, so any JSON Schema validator can check a record against it. Keywords starting with x-demiton- add Demiton's own meaning, such as units and requiredness, and validators ignore them.

Schema URL

https://docs.demiton.io/registers/document_transmittal/v1.json

Show the full JSON Schema

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