Register coverage by standard
Find the registers that hold the records a standard or law asks for. Each register's contract was designed against the standards listed here, down to the clause where its research cites one.
- ISO 45001 30
- ISO 9001 27
- ISO 14001 18
- ISO 55001 14
- ISO 19650 18
- ISO 30414 18
- OCDS 16
- OC4IDS 16
- AS 4000 20
- AS 2124 10
- AS 4902 13
- Security of payment 17
- AIA G702/G703 13
- AS 2550 7
- WHS Act and Regulations 23
- Fair Work Act 2009 22
- Single Touch Payroll 12
- OSHA 13
- NPS 6
- Privacy Act 1988 36
- GDPR 27
- UK GDPR 26
- Unique Entity ID (UEI) 5
- NZBN 6
No standards match that filter.
Management systems
ISO 45001
Occupational health and safety management systems. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Allocation | Who and what is rostered on which job, and when. | - |
| Asset disposal | Plant and equipment written off, sold or scrapped. | 8.1; 10.2 |
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | - |
| Certification register | Worker credentials and their expiry, as safety and site-access systems hold them. | 7.2 |
| Competency verification | Verification-of-competency assessments per worker. | 7.2; 7.3 |
| Compliance certifications | Your organisation's compliance certificates: prequalifications, ISO certifications, statutory registrations. | 7.2, 7.3 |
| Compliance documents | Safety and compliance documents attached to projects or workers. | 6.1.2, 8.1, 10.2 (per digest) |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | - |
| Compliance prequal | A counterparty's prequalification under a scheme, used to judge subcontractor or supplier eligibility. | - |
| Compliance state | Current compliance status for one area of a legal entity: a scheme, obligation or requirement. | 6.1.2, 7.2, 8.1, 10.2 (per digest) |
| Construction methodology | Work method statements and construction methodology held as reference for a project. | 6.1.2.1 hazard identification; 6.1.2.2 risk assessment; 8.1 operational planning and control, 6.1.2.1; 6.1.2.2; 8.1 |
| Diary photo observation | What a site diary photo shows (subject, work type, quality, concerns), read from the image. | 6.1.2.1, 6.1.2.2, 8.1, 10.2 |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | 8.1 |
| Induction onboarding | Site induction and onboarding acknowledgements. | 7.2; 7.3 |
| Permit to work | Permits controlling hazardous work. | 8.1.2, 8.1.2 eliminating hazards and reducing OH&S risks |
| Plant prestart | Daily plant and equipment pre-start checks: condition, defects, compliance. | 8.1 |
| Plant risk assessment | Plant and equipment risk assessments. | 6.1.2.1, 6.1.2.2, 8.1, 10.2 |
| Platform prequal | A contractor's status on government prequalification registers. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | 7.3 |
| Prequalification answer | Your answers to a prequalification questionnaire. | - |
| Project details | Details of active and completed projects from your operational and ERP systems. | - |
| Safety incident | Safety incidents and near misses on site. | 10.2, 10.2 incident, nonconformity and corrective action |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | 10.2 |
| Site activity | Daily site activity: crew, plant and progress. | 8.1 |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | 7.5 |
| Site inspection | Vehicle and plant inspection checklists. | 7.2, 7.3, 10.2 |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | 7.2; 7.3, 7.2 competence; 7.3 awareness (per digest) |
| Training records | Training logs and training requests, by worker. | 7.2; 7.3 |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | 7.2; 7.3 |
ISO 9001
Quality management systems. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Asset disposal | Plant and equipment written off, sold or scrapped. | 8.7; 10.2 |
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | - |
| Competency verification | Verification-of-competency assessments per worker. | 7.2; 7.5 |
| Compliance certifications | Your organisation's compliance certificates: prequalifications, ISO certifications, statutory registrations. | 7.5 |
| Compliance documents | Safety and compliance documents attached to projects or workers. | 7.5 documented information, 7.5 |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | - |
| Compliance prequal | A counterparty's prequalification under a scheme, used to judge subcontractor or supplier eligibility. | - |
| Compliance state | Current compliance status for one area of a legal entity: a scheme, obligation or requirement. | 7.5, 7.1.5, 7.2, 8.7, 10.2 |
| Construction methodology | Work method statements and construction methodology held as reference for a project. | 7.5 documented information |
| Daily log | A structured daily log, distinct from a form-shaped site diary. | 7.5 |
| Diary photo observation | What a site diary photo shows (subject, work type, quality, concerns), read from the image. | 7.5, 8.7, 10.2 |
| Estimating email | Emails in your estimating mailbox, filed against the opportunity they concern. | 7.5; 10.2 |
| Platform prequal | A contractor's status on government prequalification registers. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | 7.5 |
| Prequalification answer | Your answers to a prequalification questionnaire. | - |
| Project details | Details of active and completed projects from your operational and ERP systems. | 7.5 |
| Project list | Active and completed projects from your operational and ERP systems. | - |
| Punch list | Completion defects to close out before handover. | 8.7, 10.2 |
| Rfi | Requests for information, with status, response and cost or schedule impact. | 7.5 |
| Safety incident | Safety incidents and near misses on site. | 10.2 nonconformity and corrective action |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | 7.5; 8.7; 10.2, 7.5 documented information; 8.7 control of nonconforming outputs; 10.2 nonconformity and corrective action |
| Site activity | Daily site activity: crew, plant and progress. | 7.5 |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | 7.5 |
| Site inspection | Vehicle and plant inspection checklists. | 7.5; 8.7; 10.2, 8.7; 10.2 |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | 7.5 documented information |
| Training records | Training logs and training requests, by worker. | 7.2; 7.5 |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | 7.2; 7.5 |
ISO 14001
Environmental management systems. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Asset disposal | Plant and equipment written off, sold or scrapped. | 10.2 |
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | - |
| Compliance certifications | Your organisation's compliance certificates: prequalifications, ISO certifications, statutory registrations. | - |
| Compliance documents | Safety and compliance documents attached to projects or workers. | 10.2 |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | - |
| Compliance prequal | A counterparty's prequalification under a scheme, used to judge subcontractor or supplier eligibility. | - |
| Compliance state | Current compliance status for one area of a legal entity: a scheme, obligation or requirement. | - |
| Construction methodology | Work method statements and construction methodology held as reference for a project. | 10.2 |
| Diary photo observation | What a site diary photo shows (subject, work type, quality, concerns), read from the image. | 10.2 |
| Environmental aspect | The environmental aspects and impacts register an ISO 14001 system keeps. | 6.1.2; 6.1.3, 6.1.2 environmental aspects; 6.1.3 compliance obligations |
| Environmental observation | Environmental observations on site: dust, noise, water, spills. | 10.2 nonconformity and corrective action, 10.2 |
| Platform prequal | A contractor's status on government prequalification registers. | - |
| Prequalification answer | Your answers to a prequalification questionnaire. | - |
| Project details | Details of active and completed projects from your operational and ERP systems. | 10.2 |
| Safety incident | Safety incidents and near misses on site. | 10.2 |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | 10.2 |
| Site inspection | Vehicle and plant inspection checklists. | - |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | 10.2 |
ISO 55001
Asset management systems. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Asset disposal | Plant and equipment written off, sold or scrapped. | 8.1 |
| Asset utilisation | Engine hours and utilisation for plant and equipment. | 7.6 |
| Driving behaviour event | Harsh braking, acceleration and cornering events from telematics. | - |
| Equipment assignment | Current and past equipment assignments to projects and sites. | 8.1 |
| Equipment list | The plant and equipment register across your operational systems. | 7.6 |
| Equipment transfer | Plant and equipment moves between sites. | 8.1 |
| Fixed asset list | Fixed assets from your ERP, with cost, book value and depreciation. | 7.6 |
| Hilti location | Where a tool tracked in Hilti ON!Track is located. | 7.6 |
| Maintenance record | Plant service and maintenance records. | 8.1; 10.3 |
| Plant fuel usage | Plant and vehicle fuel usage per project, for fuel tax credit claims. | - |
| Plant prestart | Daily plant and equipment pre-start checks: condition, defects, compliance. | 8.1; 7.6 |
| Plant risk assessment | Plant and equipment risk assessments. | 6.1.2; 6.1.3 |
| Plant snapshot | The plant register at a project location at a point in time. | 7.6; 8.1 |
| Vehicle list | Vehicles registered in your telematics system. | - |
Information and reporting
ISO 19650
Information management using building information modelling. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Compliance documents | Safety and compliance documents attached to projects or workers. | NA.4.2, NA.4.3 (unverified) |
| Construction methodology | Work method statements and construction methodology held as reference for a project. | - |
| Document filing convention | Your conventions for where each document type is expected to live. | - |
| Document location | Where an entity's source documents live: a SharePoint or Dropbox folder. | - |
| Document location (asset) | The document folder bound to a plant or equipment asset. | - |
| Document location (opportunity) | The document folder bound to a tender or opportunity. | - |
| Document location (project) | The document folder bound to a project. | - |
| Document transmittal | Transmittals recording which documents went to whom, and when. | NA.4.2 / Table NA.2; NA.4.3 (reported by third party) |
| Drawing register | The drawing register: each drawing, its revision and status. | NA.4.2 / Table NA.2; NA.4.3 (reported by third party) |
| Estimating email | Emails in your estimating mailbox, filed against the opportunity they concern. | - |
| Extraction procedure | How a document type is parsed into structured facts. | - |
| Opportunity specifications | Technical and scope specifications extracted from an opportunity's tender documents. | NA.4.2; NA.4.3 (third-party report) |
| Portal document | Documents downloaded from a client or tender portal, by project. | - |
| Programme | A construction programme extracted from an uploaded schedule document. | NA.4.2 / NA.4.3 (per third party) |
| Project list | Active and completed projects from your operational and ERP systems. | - |
| Site bore reference | Borehole records referenced for a site. | - |
| Sor verification | A client's schedule of rates checked against the tender drawings by independent measurement. | - |
| Sor verification tendered | The same schedule-of-rates check run on tendered jobs, compared against your own submitted rates. | - |
ISO 30414
Human capital reporting. ISO · International
| Register | What it holds | Clauses cited |
|---|---|---|
| Allocation | Who and what is rostered on which job, and when. | - |
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | - |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | - |
| Employee list | Employees registered in your payroll system. | - |
| Group members | Members of each group in your identity directory. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | - |
| Leave balance | Current leave balances per employee and leave category. | - |
| Leave category list | Leave types defined in your payroll and operational systems. | - |
| Leave request | Leave requests and their approval status. | - |
| Overstaffing verdict | Whether a project's actual crew exceeds its tendered labour schedule. | - |
| Overstaffing verdict (instances) | Per-project instances of the overstaffing verdict. | - |
| Pay categories | Pay category definitions, with rates and award mappings. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | - |
| Timesheet code list | Timesheet and pay codes: award codes, allowances and the like. | - |
| Timesheet entry | Timesheet submissions, with hours by date and pay category. | - |
| Training records | Training logs and training requests, by worker. | - |
| User list | Users in your identity directory and operational systems. | - |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | - |
OCDS
Open Contracting Data Standard. Open Contracting Partnership · International · About OCDS
| Register | What it holds | Clauses cited |
|---|---|---|
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | release ocid |
| Contract link | A verified link from one of your projects to a public government contracting record. | release.ocid (Required) |
| Cost element | Posted job cost lines from your ERP job ledger. | - |
| Market intelligence | Demand, competition and pricing signals for a sector or region. | - |
| Opportunities | Your commercial pipeline: won, lost and in-flight opportunities from CRM or ERP. | - |
| Opportunity | Changes to a pipeline opportunity over time. | - |
| Platform award | Awarded government civil contracts, from AusTender and state sources. | /ocds/findById; /ocds/findByDates, release ocid, id, date, tag, initiationType; award.id; contract.id + awardID |
| Platform contractor stats | Per-contractor statistics rolled up from awarded contracts. | - |
| Platform planning | Forward programme and works-to-tender notices from government pipelines. | release ocid, id, date, tag, initiationType; planning block (optional) |
| Platform tender | Open government civil tender notices. | release ocid, id, date; tender.id; tender.tenderPeriod.endDate |
| Purchase line | Job-linked purchase order and invoice lines. | - |
| Purchase order | Purchase orders raised against suppliers: committed spend not yet posted. | - |
| Subcontractor list | Subcontractors engaged on your projects. | partyRole codelist |
| Tender brief | A cited brief on a tender: everything known about it and how you are placed to pursue it. | - |
| Tender incoming | Client-issued documents for a tender you are estimating: brief, scope, pricing schedule. | tender.id; tender.tenderPeriod.endDate; tender.value; tender.documents |
| Tender submission | Tenders you have already submitted: scope, pricing and outcome. | - |
OC4IDS
Open Contracting for Infrastructure Data Standard. Open Contracting Partnership · International · About OC4IDS
| Register | What it holds | Clauses cited |
|---|---|---|
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | - |
| Contract link | A verified link from one of your projects to a public government contracting record. | project.id; contractingProcesses |
| Entity attribute | One key/value attribute on a project, worker, asset or other entity, such as a project's stage. | - |
| Market intelligence | Demand, competition and pricing signals for a sector or region. | - |
| Platform award | Awarded government civil contracts, from AusTender and state sources. | contractingProcesses |
| Platform contractor stats | Per-contractor statistics rolled up from awarded contracts. | - |
| Platform planning | Forward programme and works-to-tender notices from government pipelines. | project identification/preparation phases; budget |
| Project details | Details of active and completed projects from your operational and ERP systems. | project: id (required), title, status, period, parties, locations |
| Project list | Active and completed projects from your operational and ERP systems. | project id (globally unique, registered prefix), title, status (projectStatus codelist), period, parties, relatedProjects |
| Project milestone | Delivery milestones: planned and actual dates for practical completion, defects liability and other key dates. | project milestones |
| Purchase line | Job-linked purchase order and invoice lines. | - |
| Purchase order | Purchase orders raised against suppliers: committed spend not yet posted. | - |
| Subcontractor list | Subcontractors engaged on your projects. | - |
| Tender brief | A cited brief on a tender: everything known about it and how you are placed to pursue it. | contractingProcesses |
| Tender incoming | Client-issued documents for a tender you are estimating: brief, scope, pricing schedule. | contractingProcesses |
| Tender submission | Tenders you have already submitted: scope, pricing and outcome. | contractingProcesses |
Construction contracts
AS 4000
General conditions of contract. Standards Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Bank guarantee | Bank guarantees and other security instruments given or held under a contract. | Annexure Part A Item 18; cl 5.4; Annexure Part B (principal-amended form), Annexure Part A (per commentary) |
| Change event | The early warning of a potential change, before it is priced as a variation. | cl 20 (per commentary) |
| Contract penalty | - | - |
| Contract terms | Commercial terms extracted from each contract document: payment terms, retention, notice windows, and liquidated damages (contract-wide and per milestone). | cl 37.1/37.2 (per commentary), Annexure Part A; cl 37.2; cl 42 (per commentary) |
| Day works docket | Day works dockets for extra or variation work. | cl 37.1/37.2 (per commentary), cl 20 (per commentary) |
| Job progress | Job progress from your ERP: percent complete and percent invoiced. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Payment schedule | The payment schedule answering a progress claim under Security of Payment legislation. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Profit and loss | Profit and loss for a period. | cl 37.2 (per commentary) |
| Programme | A construction programme extracted from an uploaded schedule document. | - |
| Progress claim | Progress claims issued per project: claimed, certified, paid and retention held. | cl 37.1/37.2 (per commentary), cl 37.2; cl 6 (per commentary) |
| Project details | Details of active and completed projects from your operational and ERP systems. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Project milestone | Delivery milestones: planned and actual dates for practical completion, defects liability and other key dates. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Project outcome | A project's actual financial outcome at close-out or a reporting point. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Project performance record | A project's performance summary for a period: margin, schedule and quality signals. | cl 37.1/37.2 (per commentary), cl 37.2 (per commentary) |
| Retention position | Retention currently withheld on a job, and its status. | Annexure Part A (per commentary) |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | - |
| Sor verification tendered | The same schedule-of-rates check run on tendered jobs, compared against your own submitted rates. | - |
| Subcontract | The subcontract itself: the instrument, not the subcontractor or the claim. | Annexure Part A (per commentary) |
| Tendered rate observation | One priced line from a tender you submitted: item, unit, rate and quantity. | - |
| Variations | Approved contract variations: scope change, value and approval status. | cl 20 (per commentary) |
AS 2124
General conditions of contract (1992). Standards Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Change event | The early warning of a potential change, before it is priced as a variation. | - |
| Contract penalty | - | Annexure Part A (ld_rate) |
| Contract terms | Commercial terms extracted from each contract document: payment terms, retention, notice windows, and liquidated damages (contract-wide and per milestone). | Annexure Part A |
| Job progress | Job progress from your ERP: percent complete and percent invoiced. | Annexure Part A |
| Programme | A construction programme extracted from an uploaded schedule document. | - |
| Progress claim | Progress claims issued per project: claimed, certified, paid and retention held. | Annexure Part A (payment_timing_days) |
| Project milestone | Delivery milestones: planned and actual dates for practical completion, defects liability and other key dates. | Annexure Part A |
| Project outcome | A project's actual financial outcome at close-out or a reporting point. | Annexure Part A |
| Project performance record | A project's performance summary for a period: margin, schedule and quality signals. | Annexure Part A |
| Variations | Approved contract variations: scope change, value and approval status. | Annexure Part A |
AS 4902
General conditions of contract for design and construct. Standards Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Bank guarantee | Bank guarantees and other security instruments given or held under a contract. | - |
| Change event | The early warning of a potential change, before it is priced as a variation. | - |
| Contract penalty | - | - |
| Contract terms | Commercial terms extracted from each contract document: payment terms, retention, notice windows, and liquidated damages (contract-wide and per milestone). | - |
| Day works docket | Day works dockets for extra or variation work. | - |
| Job progress | Job progress from your ERP: percent complete and percent invoiced. | - |
| Progress claim | Progress claims issued per project: claimed, certified, paid and retention held. | - |
| Project milestone | Delivery milestones: planned and actual dates for practical completion, defects liability and other key dates. | - |
| Project outcome | A project's actual financial outcome at close-out or a reporting point. | - |
| Project performance record | A project's performance summary for a period: margin, schedule and quality signals. | - |
| Retention position | Retention currently withheld on a job, and its status. | - |
| Subcontract | The subcontract itself: the instrument, not the subcontractor or the claim. | - |
| Variations | Approved contract variations: scope change, value and approval status. | - |
Security of payment
Security of payment legislation for construction. Australian states and territories · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Bank guarantee | Bank guarantees and other security instruments given or held under a contract. | ss 17A-17H (per commentary), s 59 |
| Contract terms | Commercial terms extracted from each contract document: payment terms, retention, notice windows, and liquidated damages (contract-wide and per milestone). | ss 17A-17H (per commentary), ss 59, 71-77 |
| Cost element | Posted job cost lines from your ERP job ledger. | claimed amount must state GST treatment |
| Day works docket | Day works dockets for extra or variation work. | s 17(6) |
| Job progress | Job progress from your ERP: percent complete and percent invoiced. | s 76, s 19(2), ss 23(7), 25, ss 14A-14D, s 17(2), ss 17-19 |
| Payable entry | Outstanding supplier bills and the aged payables balance. | 15 business days since 11 Mar 2024, 10 business days, 15 business days (s 76), 15 business days, ss 17-19 (10 business days), 10 business days (reforms 15 Apr 2026), s 25 (15 business days) |
| Payment schedule | The payment schedule answering a progress claim under Security of Payment legislation. | s 19(2), s 76 (per commentary), s 17(2) second-chance notice, ss 18(2)-(4), s 25(2)-(3) |
| Profit and loss | Profit and loss for a period. | claimed amount states GST treatment, ss 17-19, ss 24-25 |
| Progress claim | Progress claims issued per project: claimed, certified, paid and retention held. | ss 17(2), 17(4)-(6), ss 14A-14D (per commentary), ss 23(7), 24 |
| Project details | Details of active and completed projects from your operational and ERP systems. | s 24, s 17(2) |
| Project milestone | Delivery milestones: planned and actual dates for practical completion, defects liability and other key dates. | s 14C |
| Project outcome | A project's actual financial outcome at close-out or a reporting point. | - |
| Project performance record | A project's performance summary for a period: margin, schedule and quality signals. | s 76, s 19(2), ss 23(7), 25, ss 14A-14D, s 17(2), ss 17-19 |
| Retention position | Retention currently withheld on a job, and its status. | ss 17A-17H (per commentary), ss 59, 71-77 |
| Subcontract | The subcontract itself: the instrument, not the subcontractor or the claim. | - |
| Tendered rate observation | One priced line from a tender you submitted: item, unit, rate and quantity. | s 17(2), s 24 |
| Variations | Approved contract variations: scope change, value and approval status. | s 4(1) (per commentary) |
AIA G702/G703
Application and Certificate for Payment. American Institute of Architects · United States
| Register | What it holds | Clauses cited |
|---|---|---|
| Contract terms | Commercial terms extracted from each contract document: payment terms, retention, notice windows, and liquidated damages (contract-wide and per milestone). | - |
| Cost element | Posted job cost lines from your ERP job ledger. | - |
| Day works docket | Day works dockets for extra or variation work. | - |
| Job progress | Job progress from your ERP: percent complete and percent invoiced. | - |
| Payment schedule | The payment schedule answering a progress claim under Security of Payment legislation. | - |
| Profit and loss | Profit and loss for a period. | - |
| Progress claim | Progress claims issued per project: claimed, certified, paid and retention held. | - |
| Project outcome | A project's actual financial outcome at close-out or a reporting point. | - |
| Project performance record | A project's performance summary for a period: margin, schedule and quality signals. | - |
| Purchase line | Job-linked purchase order and invoice lines. | - |
| Receivable entry | Outstanding customer invoices and the aged receivables balance. | - |
| Retention position | Retention currently withheld on a job, and its status. | - |
| Variations | Approved contract variations: scope change, value and approval status. | - |
Plant and equipment
AS 2550
Cranes, hoists and winches: safe use. Standards Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Equipment assignment | Current and past equipment assignments to projects and sites. | - |
| Equipment list | The plant and equipment register across your operational systems. | - |
| Maintenance record | Plant service and maintenance records. | - |
| Plant prestart | Daily plant and equipment pre-start checks: condition, defects, compliance. | - |
| Plant registration | Plant item registrations (AS 2550 item registers). | - |
| Plant risk assessment | Plant and equipment risk assessments. | - |
| Site inspection | Vehicle and plant inspection checklists. | - |
Workforce and payroll law
WHS Act and Regulations
Model work health and safety laws. Safe Work Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Asbestos register | The asbestos register work health and safety regulations require. | regs 422-430 (r 422 assumed asbestos; r 423 accredited laboratory; r 424 inaccessible areas; r 425 register; r 426 review; r 429 management plan) |
| Asset disposal | Plant and equipment written off, sold or scrapped. | reg 237; reg 226 |
| Certification register | Worker credentials and their expiry, as safety and site-access systems hold them. | reg 81; Schedule 3 |
| Competency verification | Verification-of-competency assessments per worker. | reg 81; Schedule 3 |
| Compliance certifications | Your organisation's compliance certificates: prequalifications, ISO certifications, statutory registrations. | regs 316-318 (general construction induction training card) |
| Compliance documents | Safety and compliance documents attached to projects or workers. | reg 299 (SWMS required for high risk construction work); SWMS copy kept 2 years after a notifiable incident |
| Construction methodology | Work method statements and construction methodology held as reference for a project. | ss 35-39, reg 299 (SWMS for high risk construction work: identify the work, hazards, risks, controls and implementation); SWMS copy kept 2 years after a notifiable incident |
| Equipment assignment | Current and past equipment assignments to projects and sites. | regs 81, 237(3); Sch 3 |
| Equipment list | The plant and equipment register across your operational systems. | Sch 5; regs 219-220, 227-230, 234, 237 |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | - |
| Induction onboarding | Site induction and onboarding acknowledgements. | - |
| Maintenance record | Plant service and maintenance records. | s 38(7), regs 224, 226, 235, 235(4), 237, 242(1A) |
| Plant prestart | Daily plant and equipment pre-start checks: condition, defects, compliance. | regs 81, 226, 234, 235(4), 237; Sch 3, 5 |
| Plant registration | Plant item registrations (AS 2550 item registers). | regs 234, 235, 243-247; Schedule 5 Parts 1-2 |
| Plant risk assessment | Plant and equipment risk assessments. | ss 35-38, regs 226, 227-230 |
| Safety incident | Safety incidents and near misses on site. | ss 35-39 (notifiable incident, serious injury, dangerous incident, notify, preserve site); s 38(7) 5-year record |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | ss 35-37; s 38(7) |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | ss 35-39 |
| Site inspection | Vehicle and plant inspection checklists. | s 38(7) (5-year notifiable incident record); Part 3, regs 224, 226, 235, 237 (records of tests, inspections, maintenance of registered plant) |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | s 47 duty to consult workers; Part 3 ss 35-39 (notifiable-incident evidence) |
| Training records | Training logs and training requests, by worker. | reg 242(1A) |
| Vehicle list | Vehicles registered in your telematics system. | Schedule 5; reg 237 |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | reg 81; Schedule 3 |
Fair Work Act 2009
National employment standards and modern awards. Commonwealth of Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Allocation | Who and what is rostered on which job, and when. | ss.87(1), 96(1), 535 ; s.62, regs 3.33, 3.34 |
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | s.535, regs 3.31, 3.32, 3.44 |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | ss.87, 96, 535, regs 3.31-3.44 |
| Employee list | Employees registered in your payroll system. | ss.87(1), 96(1), 535, reg 3.32 |
| Group members | Members of each group in your identity directory. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | s.535 |
| Induction onboarding | Site induction and onboarding acknowledgements. | s.535 |
| Leave balance | Current leave balances per employee and leave category. | ss.87, 96 ; s.113, reg 3.36 |
| Leave category list | Leave types defined in your payroll and operational systems. | ss.87(1), 96(1), 535(1) ; s.106A, reg 3.36 |
| Leave request | Leave requests and their approval status. | ss.87(1), 96(1), 535 ; s.106A, regs 3.32-3.34, 3.36 |
| Pay categories | Pay category definitions, with rates and award mappings. | ss.87(1), 96(1), 535(1), regs 3.33, 3.37, 3.44 ; regs 3.45-3.46 |
| Payroll run | Completed pay runs with gross and net totals. | s.535, regs 3.33-3.34 ; regs 3.45-3.46 |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | s.535, regs 3.31, 3.42-3.44 |
| Site activity | Daily site activity: crew, plant and progress. | s 535, regs 3.33, 3.34 |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | s 535 |
| Superannuation fund | Superannuation funds and fund products employees are paid into. | reg 3.37 |
| Timesheet code list | Timesheet and pay codes: award codes, allowances and the like. | ss.87(1), 96(1), 535(1), reg 3.36 |
| Timesheet entry | Timesheet submissions, with hours by date and pay category. | s.535, regs 3.31, 3.33, 3.34, 3.42-3.44 |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | s 535 (7-year employee records) |
| Training records | Training logs and training requests, by worker. | - |
| User list | Users in your identity directory and operational systems. | reg 3.32 |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | - |
Single Touch Payroll
Payroll reporting to the Australian Taxation Office. Australian Taxation Office · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | - |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | - |
| Employee list | Employees registered in your payroll system. | - |
| Expense claims | Employee expense claims, by worker and period. | - |
| Leave balance | Current leave balances per employee and leave category. | - |
| Leave category list | Leave types defined in your payroll and operational systems. | - |
| Legal entities | The operating companies in your group: the root every worker, project and cost code belongs to. | - |
| Pay categories | Pay category definitions, with rates and award mappings. | - |
| Payroll run | Completed pay runs with gross and net totals. | - |
| Timesheet code list | Timesheet and pay codes: award codes, allowances and the like. | - |
| Timesheet entry | Timesheet submissions, with hours by date and pay category. | - |
| User list | Users in your identity directory and operational systems. | - |
OSHA
Injury/illness recordkeeping and plant safety (29 CFR 1904, 1910, 1926). US Occupational Safety and Health Administration · United States
| Register | What it holds | Clauses cited |
|---|---|---|
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | 1910.1020(d)(1)(i) (employment plus 30 years) |
| Diary photo observation | What a site diary photo shows (subject, work type, quality, concerns), read from the image. | 1904.33 |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | 1910.1020(d)(1)(i), 1904.33 |
| Induction onboarding | Site induction and onboarding acknowledgements. | - |
| Maintenance record | Plant service and maintenance records. | (j) |
| Plant prestart | Daily plant and equipment pre-start checks: condition, defects, compliance. | (j) |
| Plant registration | Plant item registrations (AS 2550 item registers). | - |
| Plant risk assessment | Plant and equipment risk assessments. | - |
| Safety incident | Safety incidents and near misses on site. | 1904.4, 1904.7, 1904.29, 1904.32, 1904.33, 1904.39, 1904.41; Forms 300, 300A, 301 |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | 1904.29; 7-day entry; 1904.33 retention |
| Site diary | Daily site diaries: delays, weather, productivity, variations. | 1904.33 (5-year retention) |
| Site inspection | Vehicle and plant inspection checklists. | 1910.179(j) (initial, frequent, periodic inspections; certification records) |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | - |
Prequalification
NPS
National Prequalification System for civil construction. Austroads · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Bid no bid verdict | A bid/no-bid verdict for an open tender, weighing your prequalifications and certifications against its requirements. | R1-R5, B1-B4, F-levels |
| Compliance certifications | Your organisation's compliance certificates: prequalifications, ISO certifications, statutory registrations. | - |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | - |
| Compliance prequal | A counterparty's prequalification under a scheme, used to judge subcontractor or supplier eligibility. | - |
| Compliance state | Current compliance status for one area of a legal entity: a scheme, obligation or requirement. | - |
| Prequalification answer | Your answers to a prequalification questionnaire. | - |
Privacy
Privacy Act 1988
Australian Privacy Principles. Commonwealth of Australia · Australia
| Register | What it holds | Clauses cited |
|---|---|---|
| Asset meter reading | Odometer and engine-hour readings, as recorded. | APP 3 |
| Asset utilisation | Engine hours and utilisation for plant and equipment. | APP 3 |
| Attendance record | Who actually attended site, and when, as distinct from planned allocation. | - |
| Certification register | Worker credentials and their expiry, as safety and site-access systems hold them. | - |
| Competency verification | Verification-of-competency assessments per worker. | - |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | s 6FA |
| Customer list | Customers registered in your ERP. | APPs 1-13 |
| Day works docket | Day works dockets for extra or variation work. | - |
| Document transmittal | Transmittals recording which documents went to whom, and when. | APPs 1-13 |
| Drawing register | The drawing register: each drawing, its revision and status. | APPs 1-13 |
| Driving behaviour event | Harsh braking, acceleration and cornering events from telematics. | APP 3 |
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | - |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | - |
| Employee list | Employees registered in your payroll system. | - |
| Entity attribute | One key/value attribute on a project, worker, asset or other entity, such as a project's stage. | APPs 1-13 |
| Estimating email | Emails in your estimating mailbox, filed against the opportunity they concern. | - |
| Gps event | GPS events: ignition, speed, geofence crossings. | APP 3 |
| Group members | Members of each group in your identity directory. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | s.6FA |
| Induction onboarding | Site induction and onboarding acknowledgements. | s.6FA |
| Leave request | Leave requests and their approval status. | - |
| Legal entities | The operating companies in your group: the root every worker, project and cost code belongs to. | APPs 1-13 |
| Memory recall | Conclusions Ask Demiton and your workflows have written back to memory. | APPs 1-13; ss 6FA, 6FB (sensitive/health information as cited) |
| Opportunities | Your commercial pipeline: won, lost and in-flight opportunities from CRM or ERP. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | - |
| Safety incident | Safety incidents and near misses on site. | s 6FA (health information) |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | s 6FA |
| Speeding event | Speeding events from telematics. | APP 3 |
| Subcontractor list | Subcontractors engaged on your projects. | APPs 1-13 |
| Tender submission | Tenders you have already submitted: scope, pricing and outcome. | - |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | employee-records exemption |
| Training records | Training logs and training requests, by worker. | - |
| User list | Users in your identity directory and operational systems. | - |
| Vehicle location | Last-known GPS position of each vehicle. | APP 3 |
| Vendor list | Vendors and suppliers registered in your ERP. | APPs 1-13 |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | - |
GDPR
General Data Protection Regulation. European Union · European Union
| Register | What it holds | Clauses cited |
|---|---|---|
| Asset utilisation | Engine hours and utilisation for plant and equipment. | - |
| Attendance record | Who actually attended site, and when, as distinct from planned allocation. | - |
| Certification register | Worker credentials and their expiry, as safety and site-access systems hold them. | - |
| Compliance evidence | Evidence backing a compliance record: certificates, audit reports, licences. | Art 9 |
| Customer list | Customers registered in your ERP. | - |
| Day works docket | Day works dockets for extra or variation work. | - |
| Document transmittal | Transmittals recording which documents went to whom, and when. | - |
| Drawing register | The drawing register: each drawing, its revision and status. | - |
| Driving behaviour event | Harsh braking, acceleration and cornering events from telematics. | - |
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | - |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | Art 9 |
| Employee list | Employees registered in your payroll system. | - |
| Entity attribute | One key/value attribute on a project, worker, asset or other entity, such as a project's stage. | - |
| Gps event | GPS events: ignition, speed, geofence crossings. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | Art 9 |
| Induction onboarding | Site induction and onboarding acknowledgements. | Art 9 |
| Legal entities | The operating companies in your group: the root every worker, project and cost code belongs to. | - |
| Memory recall | Conclusions Ask Demiton and your workflows have written back to memory. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | - |
| Safety incident | Safety incidents and near misses on site. | Art 9 (special category data - health) |
| Safety ncr | Non-conformance reports raised on site, for quality and safety. | Art 9 |
| Speeding event | Speeding events from telematics. | - |
| Subcontractor list | Subcontractors engaged on your projects. | - |
| User list | Users in your identity directory and operational systems. | - |
| Vehicle location | Last-known GPS position of each vehicle. | - |
| Vendor list | Vendors and suppliers registered in your ERP. | - |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | - |
UK GDPR
UK General Data Protection Regulation with the Data Protection Act 2018. United Kingdom Government · United Kingdom
| Register | What it holds | Clauses cited |
|---|---|---|
| Attendance record | Who actually attended site, and when, as distinct from planned allocation. | - |
| Customer list | Customers registered in your ERP. | - |
| Day works docket | Day works dockets for extra or variation work. | - |
| Document transmittal | Transmittals recording which documents went to whom, and when. | - |
| Drawing register | The drawing register: each drawing, its revision and status. | - |
| Driving behaviour event | Harsh braking, acceleration and cornering events from telematics. | - |
| Employee contact detail | Employee contact and emergency-contact details from payroll. Readable only by roles permitted to see personal information. | - |
| Employee hr records | HR record events for a worker: leave, disciplinary action, personnel file changes. | - |
| Employee list | Employees registered in your payroll system. | - |
| Entity attribute | One key/value attribute on a project, worker, asset or other entity, such as a project's stage. | - |
| Estimating email | Emails in your estimating mailbox, filed against the opportunity they concern. | - |
| Gps event | GPS events: ignition, speed, geofence crossings. | - |
| Group members | Members of each group in your identity directory. | - |
| Health screening | Fitness-for-work and fatigue screening results, by worker and project. | - |
| Leave request | Leave requests and their approval status. | - |
| Legal entities | The operating companies in your group: the root every worker, project and cost code belongs to. | - |
| Memory recall | Conclusions Ask Demiton and your workflows have written back to memory. | - |
| Policy acknowledgements | A worker's sign-off that a policy or procedure was read and accepted. | - |
| Speeding event | Speeding events from telematics. | - |
| Subcontractor list | Subcontractors engaged on your projects. | - |
| Toolbox talk | Toolbox talks and pre-work safety meetings. | - |
| Training records | Training logs and training requests, by worker. | - |
| User list | Users in your identity directory and operational systems. | - |
| Vehicle location | Last-known GPS position of each vehicle. | - |
| Vendor list | Vendors and suppliers registered in your ERP. | - |
| Worker qualification | Competencies, certificates and licences held by workers: rigging, EWP, first aid and so on. | - |
Business identifiers
Unique Entity ID (UEI)
Federal contractor and supplier identifier. US General Services Administration (SAM.gov) · United States
| Register | What it holds | Clauses cited |
|---|---|---|
| Opportunities | Your commercial pipeline: won, lost and in-flight opportunities from CRM or ERP. | - |
| Platform award | Awarded government civil contracts, from AusTender and state sources. | 52.204-7 |
| Platform entity attr | ABR registration details for a contractor ABN. | 52.204-7 |
| Platform prequal | A contractor's status on government prequalification registers. | 52.204-7 |
| Tender submission | Tenders you have already submitted: scope, pricing and outcome. | 52.204-7 |
NZBN
New Zealand Business Number. NZ Ministry of Business, Innovation and Employment · New Zealand
| Register | What it holds | Clauses cited |
|---|---|---|
| Compliance prequal | A counterparty's prequalification under a scheme, used to judge subcontractor or supplier eligibility. | - |
| Platform award | Awarded government civil contracts, from AusTender and state sources. | - |
| Platform entity attr | ABR registration details for a contractor ABN. | - |
| Platform prequal | A contractor's status on government prequalification registers. | - |
| Purchase line | Job-linked purchase order and invoice lines. | - |
| Purchase order | Purchase orders raised against suppliers: committed spend not yet posted. | - |
Talk to the team
Tell us what you run - your ERP, field, payroll and document systems - and we will show you the registers Demiton would fill from them, on your data, in a 30-minute call.