Policy acknowledgements
Policy acknowledgements is one of Demiton's published registers for Australian civil construction. A worker's sign-off that a policy or procedure was read and accepted. Demiton keeps it current from the systems a contractor already runs and publishes the record's shape as a versioned JSON Schema, so the same question works whichever system produced the record.
Part of Workforce in the register catalog.
- Register ID
policy_acknowledgementsUse this name to ask for the register. The API calls it a shelf ID.- Each record is
- An eventSomething that happened at a point in time.
- Status
- AvailableFilled today from connected systems, uploads or public data.
- Data
- OrganisationPrivate to each organisation's own workspace.
- Version
- v1 (1.0.3)Current version.
Standards
This register's contract was designed against these standards and laws. Holding these records does not by itself certify compliance.
- ISO 45001Occupational health and safety management systems - Requirements with guidance for use (AU/NZ adoption)
- ISO 9001Quality management systems - Requirements (AU/NZ adoption of ISO 9001:2015)
- Fair Work Act 2009Fair Work Act 2009 - employee records and National Employment Standards
- Fair Work Act 2009Fair Work Regulations 2009 - employee record content
- Privacy Act 1988Privacy Act 1988 - Australian Privacy Principles; employee-records exemption; health information s.6FA
- GDPRGeneral Data Protection Regulation
- ISO 30414Human resource management - Requirements and recommendations for human capital reporting and disclosure
- ISO 45001Occupational health and safety management systems - Requirements with guidance for use
- Privacy Act 2020 (NZ)Privacy Act 2020 and Health Information Privacy Code 2020
- UK GDPRUK GDPR and Data Protection Act 2018
Connectors
On the roadmap
Systems in the planned connector rollout that can fill this register. Partial means the system holds only some of its fields.
- SignOnSitePartial
- SitematePartial
Fields
12 fields: 5 required, 6 optional, 1 defined by each organisation.
Required
Every record carries these fields.
- workerNumber
The worker who acknowledged the policy; the required subject anchor.
Example:
5503- form_idNumber
The source form template id — which policy-document form produced the record.
Example:
481- external_idText
Stable identity of the source record (Assignar form-result id, cast to text).
Example:
ack-2026-1187- occurred_atDate and time
When the acknowledgement form was submitted; the event time and the retention clock.
Example:
2026-07-06T07:15:00+10:00- acknowledgedTrue or false
Whether the worker's sign-off is present on the record.
Example:
true
Optional
Present when the source system records them.
- form_titleText
Human-readable template title; the policy document the form belongs to.
- evidence_refGroup of fields
Reference to the signed form or attached evidence.
- policy_versionText
The revision of the policy that was acknowledged.
Example:
v3- financial_periodDate
The accounting period the acknowledgement falls in, derived from
occurred_at.Example:
2026-07-31- policy_referenceText
The policy/procedure identifier or code the form is about.
Example:
SWMS Review (QF-061)- acknowledgement_methodText
How the acknowledgement was captured.
Defined by each organisation
Their contents come from the organisation's own forms or systems, so they differ between organisations.
- attributesGroup of fields
Every remaining form answer, keyed by the tenant's own question text.
Filed against
Records are indexed along these dimensions, so they can be asked for by any of them.
- Financial periodcontext for the record, from
When known - Workerwhat the record is about, from
Always set
Example record
A sample from Bridgeworks Group, Demiton's demonstration company. The values are illustrative; the shape is exactly what the contract describes.
{ "acknowledged": true, "external_id": "ack-2026-1187", "financial_period": "2026-07-31", "form_id": 481, "occurred_at": "2026-07-06T07:15:00+10:00", "policy_reference": "SWMS Review (QF-061)", "policy_version": "v3", "source_system": "ASSIGNAR", "worker": 5503}Use this contract
The contract is a standard JSON Schema (draft 2020-12) document, so any JSON Schema validator can check a record against it. Keywords starting with x-demiton- add Demiton's own meaning, such as units and requiredness, and validators ignore them.
https://docs.demiton.io/registers/policy_acknowledgements/v1.jsonShow the full JSON Schema
Loading the schema…
Talk to the team
Tell us what you run - your ERP, field, payroll and document systems - and we will show you the registers Demiton would fill from them, on your data, in a 30-minute call.